Employee Onboarding Hub
Transform your existing SharePoint content into personalised onboarding, training and ongoing compliance journeys. Deliver the right content to the right people at the right time.
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A Smarter Way to Onboard
Traditional onboarding often means sending new starters a collection of links, documents, emails and training courses, then relying on someone to keep track of what needs to happen next.
Onboarding Hub brings everything together into one structured, personalised experience, while keeping the underlying onboarding content and information in SharePoint.
Rather than maintaining content in a separate onboarding platform, tasks, training, guidance and supporting resources are stored and managed in SharePoint, giving organisations a central place to maintain their onboarding content while employees get a simple, targeted experience.
Employees can see:
- Their next onboarding task
- Upcoming and overdue requirements
- Onboarding progress
- Training due
- Manager check-ins
- Required training
- Their overall onboarding journey
Content stays in SharePoint, while Onboarding Hub turns it into a personalised experience for each employee based on where they are in their onboarding journey.
Instead of searching across SharePoint, emails and links to work out what to do next, employees have one place to see what is required, what is coming up and what they have already completed.
Right Person. Right Content. Right Time.
Not every employee needs the same onboarding experience.
Onboarding Hub allows organisations to target existing SharePoint pages, documents and activities to employees based on attributes such as:
- Role
- Department
- Team
- Location
- Employee group
A new starter in Operations can follow a different journey from someone joining Finance, HR or IT, while common organisational content can be shared across everyone.
Continue maintaining your existing SharePoint content while Onboarding Hub determines who needs to see it and when.
One source of truth, delivered through a personalised employee experience.
Turn Content into a Guided Journey
Turn disconnected pages, documents and activities into a clear onboarding journey.
Content can be arranged into the sequence employees should follow, making it easy to understand what has been completed, what comes next and what is still ahead.
A journey could include:
- Welcome and orientation
- System and application access
- Policies and procedures
- Required reading
- Training and videos
- Manager check-ins
- 30, 60 and 90-day activities
Employees receive a journey based on the requirements relevant to their role, department or other organisational group.
Bring Learning into the Journey
Onboarding is more than reading documents.
Bring learning and compliance activities into the same journey, including:
- Training modules
- Videos
- Quizzes
- Policies and procedures
- Required reading
- Role-specific learning
- Refresher training
Employees can see required training alongside their other onboarding activities, providing one consistent view of what needs to be completed.
Training, reading and other activities can form part of the same sequenced and time-based onboarding experience.
From Onboarding to Ongoing Compliance
The employee journey does not need to finish when onboarding is complete.
Onboarding Hub can continue to support recurring organisational and compliance requirements such as:
- Annual policy acknowledgements
- Quarterly safety confirmations
- Six-monthly declarations
- Code of Conduct training
- Conflict of Interest declarations
- Licence or certification checks
- Refresher training
- Periodic manager reviews
Forms can also be incorporated into recurring activities to capture confirmations and declarations at regular intervals.
This allows organisations to manage initial onboarding and ongoing compliance through one consistent experience in Microsoft 365.
From an employee’s first day through to ongoing compliance, Onboarding Hub keeps the right requirements visible at the right time.
